How to Write Professional Articles

How to Write Professional Articles in English

Writing professional articles in English can be quite challenging, but it is a key skill that any writer should master. The words and phrases used in professional articles should be carefully chosen to convey the intended message in the most effective way possible. In this article, we will discuss some tips to help you write professional articles in English.

Use a High Number of Transition Words

Transition words are essential in any type of writing as they help to create a smooth flow of ideas. In professional articles, the use of transition words is even more critical as it helps to convey complex ideas and arguments more effectively. Here are some examples of transition words that you can use in your professional articles:

  • Moreover
  • Furthermore
  • In addition
  • Namely
  • As a result
  • Consequently
  • For instance
  • However
  • Nevertheless
  • Nonetheless

Use a High Amount of Active Voice

The use of active voice in professional articles is essential as it helps to make the sentences more concise, direct, and engaging. Active voice also helps to emphasize the action being performed, which is crucial in professional articles where you need to convey information clearly and concisely. Here are some examples of passive and active voice:

  • Passive: The report was written by John
  • Active: John wrote the report.
  • Passive: The meeting was organized by the manager
  • Active: The manager organized the meeting.
  • Passive: The project will be approved by the board
  • Active: The board will approve the project.

Use a High Amount of Variety in Sentences

Using a variety of sentence structures is crucial in professional articles as it helps to keep the readers engaged. A monotonous stream of simple sentences can be quite dull, so you should mix up your sentence structures by using a combination of complex, compound, and simple sentences. Here are some examples of sentence structures you can use:

  • Simple: She went to the store
  • Compound: She went to the store, but she forgot her wallet
  • Complex: After she went to the store, she realized she forgot her wallet.

Don’t Write Paragraphs More Than 290 Words

Paragraphs in professional articles should be short and to the point. Long paragraphs can be overwhelming and cause the reader to lose interest. Aim to keep your paragraphs around 250-290 words. This will help you to break up the text into easily digestible chunks that will keep your readers engaged.

Use 5 to 18 Words in a Sentence

Professional articles should be concise, so you should aim to use short sentences that are clear and to the point. Sentences that are too long can be confusing and will cause the reader to become disinterested. Aim to keep your sentences between 5 to 18 words.

Use 1 to 19 Syllables Words for Writing

The words that you use in your professional articles should be carefully chosen to convey the intended meaning. Using high-level vocabulary can make your articles sound overly complicated and inaccessible. Instead, aim to use simple, everyday words that are easy to understand. The words you use should have between 1 to 19 syllables.


In conclusion, writing professional articles in English requires a great deal of care, attention to detail, and practice. By following the tips outlined in this article, you will be able to write professional articles that convey your intended message in a clear, concise, and engaging way. Remember to use plenty of transition words, active voice, a variety of sentences, and keep your paragraphs and sentences short. With enough practice, you’ll be able to write effective professional articles that stand out from the crowd.

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